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Data Extraction & CleansingMessy files in, clean spreadsheets out
YoursVA extracts data from unstructured sources such as images, scans and PDFs, and cleans existing datasets by removing duplicates, fixing formats and merging sources. You get one organised, quality-checked spreadsheet that is ready to use or import.
What is included
- Text and number extraction from images, scans and PDFs
- Deduplication of CSV files and CRM exports
- Standardising names, addresses, phone numbers and dates
- Merging several sources into one consistent sheet
- Validation and spot-check quality control
- Handling only by in-house staff, never outside freelancers
Who it is for
- Teams with years of duplicated or inconsistent CRM data
- Businesses holding records in photos, scans or PDFs
- Companies preparing data for a CRM migration
- Marketers who need a clean list before a campaign
What you receive
A cleaned spreadsheet in the structure you specify, plus a short summary of what was changed: duplicates removed, records merged, and any rows that need your decision.
Every engagement follows the same six-step onboarding method, so scope, KPIs and reporting are agreed before work starts.
Delivered by an in-house team
The work is done by YoursVA employees at dual-screen workstations in our own office in Bangladesh, with high-speed internet, backup power and a manager on site.
Data Extraction and Cleansing: common questions
Can YoursVA extract data from images or scanned documents?
Yes. YoursVA extracts specific data points from images, scans and PDFs and enters them into a structured spreadsheet, with a manual check for accuracy.
What does data cleansing include?
Data cleansing at YoursVA includes removing duplicate records, standardising formats such as names, addresses, phone numbers and dates, fixing obvious errors, and merging multiple files into one consistent dataset.
Who handles my data at YoursVA?
Only in-house YoursVA employees working from our supervised office handle client data. Work is not passed to outside freelancers, and the team works within the access you choose to grant.
Tell us the task you want off your desk
Send a short description of the work. We reply by email with questions, a suggested setup and a quote.